Placement – Page 2

Microsoft Forms

WHAT IS Microsoft Forms?

It is a tool for creating questionnaires, surveys and polls to collect feedback from a target audience (Employees, Participants, Clients, Companies). The survey created can then be shared as a link or QR code and also completed on smartphones. The results are shown in real-time and can be exported to an excel file to analyse afterwards.

EXAMPLES

Microsoft Forms can be used to monitor a job placement.

1. Creating a questionnaire to have the feedback of the company regarding the progress of a worker with additional support needs.

2. Creating a questionnaire to know how the participant feels at the place of work.

3. You can also compile quizzes yourself as part of educational materials.

"We like it because it is an excellent tool to monitor the progress of the job placement and detect and solve any issues if they arise. For us, it is very important to evaluate the relationship between the employer and the employee on a regular basis. We also like the option to create small learning quizzes for our participants."

Ana

Job-Coach

SYSTEM REQUIREMENTS

LANGUAGES

FURTHER INFORMATIONS

This app advertises good data protection, whereas Microsoft 365 products were not GDPR compliant at the time of testing.

TUTORIALS / LEARNING MATERIAL

English

What ist Forms?:
https://support.microsoft.com/en-us/office/what-is-microsoft-forms-6b391205-523c-45d2-b53a-fc10b22017c8

Videos:
https://www.youtube.com/results?search_query=ms+forms+tutorial+english

German

Was ist Forms?:
https://support.microsoft.com/de-de/office/was-ist-microsoft-forms-6b391205-523c-45d2-b53a-fc10b22017c8

Videos:
https://www.youtube.com/results?search_query=ms+forms+tutorial+deutsch

Spanish

¿Qué es Forms?:
https://support.microsoft.com/es-es/office/-qu%C3%A9-es-microsoft-forms-6b391205-523c-45d2-b53a-fc10b22017c8

Vídeos:
https://www.youtube.com/results?search_query=microsoft+forms+tutorial+espa%C3%B1ol+

Kahoot

WHAT IS Kahoot?

It is a game-based learning platform with a fun and interactive approach free of charge. You can create evaluations of any subject like in a quiz with the objective of engaging the users by playing. It can be also used to organise debates, deliver presentations or training sessions.

EXAMPLES

Participants’ engagement is much more appealing if it is done through play, as it is easier to catch the attention of the participants.

1. It can be used to evaluate the content learned at class and at the same time train the digital skills as the participants can use their mobile devices to answer the questions.

2. For presentations in companies, it can be used to evaluate the knowledge about disabilities of the team.

"It is very difficult to have the attention of a group so starting with a quiz in which everybody can participate in a relaxed way helps us to connect with our audience."

Aaron

Job-Coach

SYSTEM REQUIREMENTS

LANGUAGES

FURTHER INFORMATIONS

It is a Microsoft and Google partner.

TUTORIALS / LEARNING MATERIAL

English

Video:
https://www.youtube.com/results?search_query=kahoot+tutorial+english

German

Hilfe Center:
https://support.kahoot.com/hc/de/?lang=de

Videos:
https://www.youtube.com/results?search_query=kahoot+tutorial+deutsch

Spanish

Vídeo:
https://www.youtube.com/results?search_query=kahoot+tutorial+espa%C3%B1ol

Trello

WHAT IS Trello?

It is an online tool that helps to manage projects, organise workflows and track tasks with visual boards in a collaborative way. From the big milestones until the day-to-day tasks of working together, Trello allows the users to share any type of files (videos, photos, links, etc.).

EXAMPLES

As a management tool it facilitates the communication among professionals of the organisation from different departments. Every team can create a dashboard and include cards with information to share, such as:

1. Issues management, for job coaches to inform about challenges or problems during the job placement.

2. Leads management for professionals involved in the business research to inform about companies’ profile, tasks’ list, working environment, etc. With the information shared the team can easily match the job position with the candidate.

"This tool is very effective to share information of our daily work, discuss potential issues and find solutions together. As a job coach, we spend part of the day out of the office so the tool allows us to have real time information about all the cases. "

Marta

Job-Coach

SYSTEM REQUIREMENTS

LANGUAGES

FURTHER INFORMATIONS

This app advertises good data protection.

TUTORIALS / LEARNING MATERIAL

English

Trello Tour:
https://trello.com/tour

Videos:
https://www.youtube.com/results?search_query=trello+tutorial+english

German

Trello Tour:
https://trello.com/de/tour

Videos:
https://www.youtube.com/results?search_query=trello+tutorial+deutsch

Spanish

Trello Tour:
https://trello.com/es/tour

Vídeo:
https://www.youtube.com/results?search_query=trello+tutorial+espa%C3%B1ol

InA.Coach

WHAT IS InA.Coach?

The InA.Coach app is a digital task assistant that was developed together with job coaches and participants. In the app, work processes can be mapped in individual steps and each step can be backed up with aids such as written instructions, videos, checklists or timers. In this way, people can independently master even more complex tasks at their workplace with a contemporary tool.

EXAMPLES

1) This app can be used, for example, at the start of a new task as part of an in-company qualification. The job coach and participants can take photos of the individual work steps together. Together with their colleagues, they can record what is particularly important in these work steps and also record this as a text or voice message. This can create an individual work aid that can be expanded and changed over time.

2) If-then jumps are an important function. While analog paper-based aids must always present all contingencies and can lead to a flood of information, this digital task assistance allows steps to be specifically displayed only when they are actually needed and otherwise remain hidden. For example, if a check shows that there are still sufficient quantities of a particular product in the warehouse, the reordering step does not need to be displayed.

"The app has been kept simple to make it as intuitive as possible for participants and job coaches. At the same time, however, it has a sufficiently wide range of assistance for completing tasks so that participants with very different support needs can master individual work steps independently. Meanwhile, there is even a calendar function that can be used to assign specific tasks to specific days and times. This could also be used by company supervisors."

Delia

Job-Coach

SYSTEM REQUIREMENTS

LANGUAGES

FURTHER INFORMATIONS

The developers offer a monthly online seminar on the use of the app.

Miro

WHAT IS Miro?

Miro is an online whiteboard that can be used collaboratively. Its features include simple brainstorming, mindmaps, diagrams, structured evaluation discussions, flowcharts, activities for events etc. Through countless shared templates from Miro and its users, you can be inspired and adapt them to your own needs without much effort. In this way, numerous use cases can be found for which Miro is suitable and helpful, even for internal cooperation and job coaching.

EXAMPLES

1) Miro can be used well for structured evaluation interviews, as it is easy to use and the graphic presentation is clear and appealing. Thus, a structure can be worked out (or taken from among the countless templates), which is then filled with content during the discussion.

2) For work tasks that require participants to make rule-based decisions, a tree diagram can be a supportive visual aid. For example, if letters have to be enveloped according to their weight and size, but participants cannot see both factors at the same time, such an easy-to-create diagram can facilitate the step-by-step process of deciding on the appropriate envelope.

"Miro is an intuitive tool for preparing content graphically alone or collaboratively with others. It helps us in project planning as well as in working with participants in the workplace."

Sophie

Trainer

SYSTEM REQUIREMENTS

LANGUAGES

FURTHER INFORMATIONS

Informations about data protection: www.miro.com/legal/privacy-policy/

TUTORIALS / LEARNING MATERIAL

English

Live Training:
https://academy.miro.com/

German

Videos:
https://www.youtube.com/results?search_query=miro+tutorial+deutsch

Live-Trainig auf Englisch

Spanish

Vídeos:
https://www.youtube.com/results?search_query=miro+tutorial+espa%C3%B1ol

Formación en directo en inglés

WhatsDo

WHAT IS WhatsDo?

WhatsDo is a small but solid tool, that guides you through the process of decision making. It makes you reflecting on your choices, the criterias regarding that specific choice and how important they are in relation to others. It then shows you graphically, how good your choices meet the criterias.

EXAMPLES

When a client is insecure in the process of decision making, for example how to choose between different training options in the care profession or a direct contract as support staff, this tool can be used to guide the client through this process. The ‘result’ is obviously not binding, but the process of the app makes you think of your options in a very structured way.

"The actual benefit of that tool is not the result, but the process, where you are guided step by step in dismantling and analyzing your choices and possible decisions."

Alex

Job-Coach

SYSTEM REQUIREMENTS

LANGUAGES

FURTHER INFORMATIONS

There are similar tools available for other devices or in other languages, e.g. “ChoicePro” in English.

Choice Pro

WHAT IS Choice Pro?

ChoicePro is a small but solid tool, that guides you through the process of decision making. It helps you to reflect on your choices, the criteria regarding that specific choice and how important they are in relation to others. It then shows you on a graph how well your choices meet the criterias.

EXAMPLES

"The actual benefit of that tool is not the result, but the process, where you are guided step by step in breaking down and analyzing your choices and possible decisions"

Alex

Job-Coach

SYSTEM REQUIREMENTS

LANGUAGES

FURTHER INFORMATIONS

There are similar tools available for other devices or in other languages, e.g. “WhatsDo”.

AlfaView

WHAT IS alfaview?

AlfaView is a video conferencing tool, that has an explicit focus on data protection and following European data regulations.
Companies and organisations benefit from the fact that AlfaView has a “room concept”, so it is a virtual illustration of an office, in which you can create multiple meeting rooms with or without special purposes. For example, a general meeting room, a special room for spontanous 1-on-1-consultation, a social room, the human resources department’s office etc. For every room and meeting, a public or private invitation can be created.

EXAMPLES

AlfaView can be used in qualification classes, for individual consultation, as well as team meetings. It can be set up as a fully remote meeting or in a hybrid setting, when some participants can meet in person, whereas other participants can’t or don’t want to.

"The virtual representation of an office supports communication and cooperation within the organization, as you can 'drop in' on other colleagues flexibly and spontaneously."

Delia

Job-Coach

SYSTEM REQUIREMENTS

LANGUAGES

FURTHER INFORMATIONS

This app advertises good data protection and the company offers to enter into a contract on data processing.

TUTORIALS / LEARNING MATERIAL

English

Tutorials and video instructions:
https://alfaview.com/en/tutorials/

Features Overview:
https://alfaview.com/en/features/

German

Tutorials und Videoanleitungen:
https://alfaview.com/de/tutorials/

Überblick der Funktionen:
https://alfaview.com/de/features/

Microsoft Excel

WHAT IS Mircosoft Excel?

Microsoft Excel as a spreadsheet application is able to process a huge amount of data. It is very difficult to describe this tool due to it’s innummerable functions. An example could be to support clients with learning difficulties in jobs where they have to process data, in this instance it t can help to put a smooth process in place for processing this data.

EXAMPLES

For example if a person working in a post office struggles to sort letters depending on the receiver’s name (names beginning with A – E go to box 1, F-I go to box 2…), a spreadsheet can be prepared, where the client only has to type in the receiver’s name, and the spreadsheets indicate the box where the letters should go.

Another example:
A spreadsheet can help to keep track of something, for example the stock level of office material. n client could receive automated feedback once the number of available pens has fallen to a certain level and the client would then be expected to order new pens.

"Microsoft Excel can help clients with tasks like decision making or keeping an overview, where these tasks are based on data and data processing. Although there are endless amounts of tutorials on the internet, beginners need a low-threshold, job coaching-specific introduction to encourage staff to use Excel as a resource for supporting clients."

Bianca

Job-Coach

SYSTEM REQUIREMENTS

LANGUAGES

FURTHER INFORMATIONS

The most convenient, but also most expensive setting is to run Microsoft Office / Excel with the paid Desktop version.

Microsoft offers a free browser-based version of it’s MS Office package for everyone, who registers with a Microsoft account. The Android and iOS versions are free as well on devices with a small size. Therefore the usability is limited.

TUTORIALS / LEARNING MATERIAL

English

Excel video training:
https://support.microsoft.com/en-us/office/excel-video-training-9bc05390-e94c-46af-a5b3-d7c22f6990bb

You can find a variety of instructions on YouTube:
https://www.youtube.com/results?search_query=excel+tutorial+english

German

Excel Videoschulung:
https://support.microsoft.com/de-de/office/excel-videoschulung-9bc05390-e94c-46af-a5b3-d7c22f6990bb

Sie können vielfältige Anleitungen auf YouTube finden:
https://www.youtube.com/results?search_query=excel+tutorial+deutsch

Spanish

Aprendizajes en vídeo de Excel:
https://support.microsoft.com/es-es/office/aprendizajes-en-v%C3%ADdeo-de-excel-9bc05390-e94c-46af-a5b3-d7c22f6990bb

Puedes encontrar una gran variedad de instrucciones en YouTube:
https://www.youtube.com/results?search_query=excel+tutorial+espanol

TaskCards

WHAT IS TaskCards?

TaskCards offers multiple digital boards and has a wide range of use cases. It can be used to store educational content that can be made available to clients in any place and at any time. Furthermore, it offers the possibility for remote teamwork, as well as individual work in classes, as well as for organisational topics.

EXAMPLES

1) Educational content can be stored and presented to clients. All types of content can be mixed, including text, videos, pictures, links or external tools. With an authoristion function, specific rights for reading and editing of content can be assigned to specific groups. That means, that you only have to provide one whiteboard, but you can share different links with – for example – more or less extensive difficulty. Or you can share one link, but activate content dynamically, when it is suitable.

2) To organise consultation days with job coaches, pedagogical assistants and clients, a board can be set up, where every time slot gets a different card. Further information like login data for video calls can be stored, as well.

"There are many more examples of how we use TaskCards in our organisation. We plan our collaborative teaching and collect ideas, we let participants work individually or collaboratively with TaskCards and we even started to think of creating portfolios. TaskCards is limited in it's functions, but that is precisely why it does what we want it to do."

Alex

Job-Coach

SYSTEM REQUIREMENTS

LANGUAGES

FURTHER INFORMATIONS

This app advertises good data protection and the company offers to enter into a contract on data processing.

TUTORIALS / LEARNING MATERIAL

German

Anleitungen:
https://www.taskcards.de/#/board/8a8ca8ce-b77f-4d6a-a41c-023ffb4a7c5f/view