collaboration – BELVEDERE

ethis

WHAT IS ethis?

Ethis is a Documentation and personnel management system for social institutions, with lots of possibilities with regards to the organisation of client communication. It has a clear structure and calendar & appointment functionality is included into the database.

EXAMPLES

You can use this tool as a personnel organisational tool. You could also use it for communication with clients or your employees. It helps to organise our client communication.

"It's a great tool to organise the communication with our clients and makes the whole process way easier."

Aaron

Job-Coach

SYSTEM REQUIREMENTS

LANGUAGES

FURTHER INFORMATIONS

There are some basic explanations on the website and a downloadable base documentation provided by the company.

Google Classroom

WHAT IS Google Classroom?

Google Classroom is a teaching and learning platform. This user-friendly tool helps teachers to manage courses, assess performance and enriches learning for students.

EXAMPLES

1. We use Google Classroom for organising training modules with our clients.

2. Google Classroom is used in our tablet courses to organise and manage a course week with teachers.

"I use google classroom for my tablet course in Graz to organise my English class and empower students to learn at their own pace and with several materials." "My teaching content can be prepared quite well in small bites. It's easy to use as both an online version (for example during homeschooling) and in-person."

Lisa

Job-Coach

SYSTEM REQUIREMENTS

LANGUAGES

FURTHER INFORMATIONS

– This app advertises good data protection.
– Training module planning becomes more efficient and divisible.
– Time resources can be saved.
– Content can be updated, supplemented or shared very quickly.
– Good overview of the achievements of individual trainees.

TUTORIALS / LEARNING MATERIAL

English

Training Courses:
https://edu.google.com/intl/en_ALL/for-educators/training-courses/?modal_active=none

Teacher Center:
https://edu.google.com/intl/en_ALL/for-educators/product-guides/classroom/?modal_active=none

Videos:
https://www.youtube.com/results?search_query=google+classroom+tutorial+english

German

Schulungen:
https://edu.google.com/intl/ALL_de/for-educators/training-courses/?modal_active=none

Lehrer Center:
https://edu.google.com/intl/ALL_de/for-educators/product-guides/classroom/?modal_active=none

Videos:
https://www.youtube.com/results?search_query=google+classroom+tutorial+deutsch

Spanish

Cursos:
https://edu.google.com/intl/ALL_es/for-educators/training-courses/?modal_active=none

Cento para Educadores:
https://edu.google.com/intl/ALL_es/for-educators/product-guides/classroom/?modal_active=none

Vídeos:
https://www.youtube.com/results?search_query=tutorial+de+google+classroom+en+espa%C3%B1ol+

Meistertask

WHAT IS meistertask?

Meistertask is an online tool for Task and Project Management. You can work together with colleagues online and create and share todolists. It is usable on smartphones, tablets and in the web browser.

EXAMPLES

Example 1: We increasingly use Meistertask to maintain coordination with the trainer team and to visualise processes.

Example 2: Within our tablet courses it makes communication regarding work distributions easier, the process more transparent and also time recording is possible.

"I like Meistertask because I can see all my to-dos across all projects in one column and the tasks are sorted by the end date."

Alex

Job-Coach

SYSTEM REQUIREMENTS

LANGUAGES

FURTHER INFORMATIONS

This app advertises good data protection with data processing agreement DPA.

TUTORIALS / LEARNING MATERIAL

English

Helpdesk:
https://support.meistertask.com/hc/en-us

Webinars:
https://www.meistertask.com/pages/webinars/

Videos:
https://www.youtube.com/channel/UCxKRNRpaNof6SNszGcyCIWg

German

Hilfe:
https://support.meistertask.com/hc/de

Webinar:
https://www.meistertask.com/pages/webinars/

Videos:
https://www.youtube.com/channel/UCxKRNRpaNof6SNszGcyCIWg

Spanish

Vídeos:
https://www.youtube.com/results?search_query=meistertask+tutorial+espa%C3%B1ol

Trello

WHAT IS Trello?

It is an online tool that helps to manage projects, organise workflows and track tasks with visual boards in a collaborative way. From the big milestones until the day-to-day tasks of working together, Trello allows the users to share any type of files (videos, photos, links, etc.).

EXAMPLES

As a management tool it facilitates the communication among professionals of the organisation from different departments. Every team can create a dashboard and include cards with information to share, such as:

1. Issues management, for job coaches to inform about challenges or problems during the job placement.

2. Leads management for professionals involved in the business research to inform about companies’ profile, tasks’ list, working environment, etc. With the information shared the team can easily match the job position with the candidate.

"This tool is very effective to share information of our daily work, discuss potential issues and find solutions together. As a job coach, we spend part of the day out of the office so the tool allows us to have real time information about all the cases. "

Marta

Job-Coach

SYSTEM REQUIREMENTS

LANGUAGES

FURTHER INFORMATIONS

This app advertises good data protection.

TUTORIALS / LEARNING MATERIAL

English

Trello Tour:
https://trello.com/tour

Videos:
https://www.youtube.com/results?search_query=trello+tutorial+english

German

Trello Tour:
https://trello.com/de/tour

Videos:
https://www.youtube.com/results?search_query=trello+tutorial+deutsch

Spanish

Trello Tour:
https://trello.com/es/tour

Vídeo:
https://www.youtube.com/results?search_query=trello+tutorial+espa%C3%B1ol

MindMeister

WHAT IS MindMeister?

MindMeister is an online mind mapping application that allows its users to visualise, share and present their thoughts via the cloud”. These mindmaps can be shared publicly or others can be invited to collaborate. Changes can be tracked in real time. In addition, there are various design options and templates – links, videos, images and PDFs can also be included.

EXAMPLES

1) You can do a short planning sessions with your colleagues on a topic or project using Mindmeister and visualise it with structure.

2) You could also plan with participants to visualise their tendencies and preferences in the vocational orientation. Entire network structures (“My personal network”) can also be displayed.

"We use Mindmeister in projects, for example, to work constructively on generating ideas with our (European) project partners."

Ana

Job-Coach

SYSTEM REQUIREMENTS

LANGUAGES

FURTHER INFORMATIONS

Hosted in the EU and is GDPR compliant.

TUTORIALS / LEARNING MATERIAL

English

Getting started with MindMeister:
https://www.mindmeister.com/pages/training/

Videos:
https://www.youtube.com/playlist?list=PL7IGVRbeQlXIyhb2swLnB_gpmMYup0qXS

German

Los geht´s mit MindMeister:
https://www.mindmeister.com/pages/de/training/

Videos:
https://www.youtube.com/results?search_query=mindmeister+tutorial+deutsch

Spanish

Vídeos:
https://www.youtube.com/results?search_query=mindmeister+tutorial+espa%C3%B1ol

Microsoft ToDo

WHAT IS Micosoft ToDo?

To Do is a digital to-do list. With To Do, you can create task lists in a variety of different ways. You can either use predefined lists or create your own lists to keep track of things, for example if you have different areas that you want to organise. Apps for the desktop or mobile devices are available for To Do, so that you can access the list from anywhere if you have internet access. To use To Do you need a Microsoft account.

EXAMPLES

1) Collaborative working: Responsibilities can be assigned when working with others.

2) “To dos” with sub-items: To a single task, you can add sub-tasks that you have to work on.

"We use To Do because it helps to save paper. On the other hand, colleagues can work well together when several people are involved in a task, as responsibilities can be assigned and you can always see what has already been done and what is still open."

Claudia

Job-Coach

SYSTEM REQUIREMENTS

LANGUAGES

FURTHER INFORMATIONS

This app advertises good data protection.

TUTORIALS / LEARNING MATERIAL

English

Helf & learning:
https://support.microsoft.com/en-us/todo

Videos:
https://www.youtube.com/results?search_query=microsoft+to+do+tutorial+english

German

Hilfe & Lernen:
https://support.microsoft.com/de-de/todo

Videos:
https://www.youtube.com/results?search_query=microsoft+to+do+deutsch

Spanish

Ayuda y aprendizaje de To Do:
https://support.microsoft.com/es-es/todo

Vídeos:
https://www.youtube.com/results?search_query=microsoft+to+do+tutorial+espa%C3%B1ol+

Padlet

WHAT IS Padlet?

“Padlet” provides digital whiteboards with various templates on which texts, pictures, videos, links, voice recordings, screen recordings and drawings can be stored. Collaborative work can be done on the boards and every change or edit on a pinboard can be followed live. A Padlet Board can be made available to everyone via a web-link or QR code.

EXAMPLES

1) Develop and structure workshops and course planning together, e.g. with the timeline template. This can provide a good overview for all colleagues involved but also for the learners.

2) Create a wiki on specific topics/contents, for example: Procedure for participation in Supported Employment

"We find working together on a whiteboard extremely productive. The graphical representation and the timeline help us to keep an overview. We also like the integration of links, videos and other media. However, we are currently using an alternative because we are not satisfied with Padlet's data protection."

Lisa

Job-Coach

SYSTEM REQUIREMENTS

LANGUAGES

FURTHER INFORMATIONS

This app advertises good data protection.

TUTORIALS / LEARNING MATERIAL

English

Videos:
https://www.youtube.com/results?search_query=padlet+tutorial+english

German

Videos:
https://www.youtube.com/results?search_query=padlet+tutorial+deutsch

Spanish

Vídeos:
https://www.youtube.com/results?search_query=padlet+tutorial+espa%C3%B1ol

Miro

WHAT IS Miro?

Miro is an online whiteboard that can be used collaboratively. Its features include simple brainstorming, mindmaps, diagrams, structured evaluation discussions, flowcharts, activities for events etc. Through countless shared templates from Miro and its users, you can be inspired and adapt them to your own needs without much effort. In this way, numerous use cases can be found for which Miro is suitable and helpful, even for internal cooperation and job coaching.

EXAMPLES

1) Miro can be used well for structured evaluation interviews, as it is easy to use and the graphic presentation is clear and appealing. Thus, a structure can be worked out (or taken from among the countless templates), which is then filled with content during the discussion.

2) For work tasks that require participants to make rule-based decisions, a tree diagram can be a supportive visual aid. For example, if letters have to be enveloped according to their weight and size, but participants cannot see both factors at the same time, such an easy-to-create diagram can facilitate the step-by-step process of deciding on the appropriate envelope.

"Miro is an intuitive tool for preparing content graphically alone or collaboratively with others. It helps us in project planning as well as in working with participants in the workplace."

Sophie

Trainer

SYSTEM REQUIREMENTS

LANGUAGES

FURTHER INFORMATIONS

Informations about data protection: www.miro.com/legal/privacy-policy/

TUTORIALS / LEARNING MATERIAL

English

Live Training:
https://academy.miro.com/

German

Videos:
https://www.youtube.com/results?search_query=miro+tutorial+deutsch

Live-Trainig auf Englisch

Spanish

Vídeos:
https://www.youtube.com/results?search_query=miro+tutorial+espa%C3%B1ol

Formación en directo en inglés

Todoist

WHAT IS todoist?

Todoist is a collaborative task-and project management tool to organise and visualise to-do lists. It saves time by a simple assignment of tasks, especially when it involves multiple clients, colleagues and/or teams.

EXAMPLES

As we simultaneously work across many different (sub-)teams, Todoist cuts out a lot of verbal communication about the simple assignment of tasks, status reports etc. When used by a large number of staff members, it standardises how things are organised and visually highlights what still needs to be completed.
Colleagues can also decide to include their clients into their Todoist-projects, to ensure transparency.

"In addition to other tools such as Meistertask, Microsoft To-Do etc., ToDoist has many more options to prioritise, schedule and assign tasks, sub-tasks and sub-sub-tasks… That makes it ideal for even specific collaborative management, not only "rough project management". You can also choose to switch between Kanban- and List-structure for every project."

Claudia

Job-Coach

SYSTEM REQUIREMENTS

LANGUAGES

FURTHER INFORMATIONS

This app is fully compliant with the GDPR as of May 25th, 2018.

TUTORIALS / LEARNING MATERIAL

English

https://todoist.com/getting-started

German

https://todoist.com/de/getting-started

Spanish

https://todoist.com/es/getting-started

AlfaView

WHAT IS alfaview?

AlfaView is a video conferencing tool, that has an explicit focus on data protection and following European data regulations.
Companies and organisations benefit from the fact that AlfaView has a “room concept”, so it is a virtual illustration of an office, in which you can create multiple meeting rooms with or without special purposes. For example, a general meeting room, a special room for spontanous 1-on-1-consultation, a social room, the human resources department’s office etc. For every room and meeting, a public or private invitation can be created.

EXAMPLES

AlfaView can be used in qualification classes, for individual consultation, as well as team meetings. It can be set up as a fully remote meeting or in a hybrid setting, when some participants can meet in person, whereas other participants can’t or don’t want to.

"The virtual representation of an office supports communication and cooperation within the organization, as you can 'drop in' on other colleagues flexibly and spontaneously."

Delia

Job-Coach