task-management – BELVEDERE

AI

WHAT IS AI?

AI is a rapidly advancing field focused on automating and augmenting human intelligence to solve problems. Some common examples of AI applications include digital assistants like Siri or Alexa, recommendation systems used by Netflix and Amazon, self-driving cars, and chess-playing computers that can beat human opponents.

ChatGPT is a natural language processing tool driven by AI technology that allows you to have human-like conversations and much more with the chatbot. The language model can answer questions and assist you with tasks, such as composing emails, essays, and code.

EXAMPLES

AI such as ChatGPT can be used to gain knowledge, by asking questions. It can also in job junting – matching an individuals skills and knowledge with jobs on specific websites.

"The best feature of ChatGPT is its capacity to provide responses that are human-like. The model has outstanding fluency and is able to have lively, clear dialogues. The user experience is improved by its understanding of natural language inputs and timely, pertinent responses. Because of its adaptability and extensive knowledge base, ChatGPT is able to handle a variety of topics, making it an invaluable tool for numerous use cases."

Dave

Job-Coach

SYSTEM REQUIREMENTS

LANGUAGES

FURTHER INFORMATIONS

FutureTools – search engine of different AI tools:
https://www.futuretools.io/

ChatGPT – need to register:
https://chat.openai.com/

Google Bard -need to register:
https://bard.google.com

Claude – need to register:
https://claude.ai/

Meistertask

WHAT IS meistertask?

Meistertask is an online tool for Task and Project Management. You can work together with colleagues online and create and share todolists. It is usable on smartphones, tablets and in the web browser.

EXAMPLES

Example 1: We increasingly use Meistertask to maintain coordination with the trainer team and to visualise processes.

Example 2: Within our tablet courses it makes communication regarding work distributions easier, the process more transparent and also time recording is possible.

"I like Meistertask because I can see all my to-dos across all projects in one column and the tasks are sorted by the end date."

Alex

Job-Coach

SYSTEM REQUIREMENTS

LANGUAGES

FURTHER INFORMATIONS

This app advertises good data protection with data processing agreement DPA.

TUTORIALS / LEARNING MATERIAL

English

Helpdesk:
https://support.meistertask.com/hc/en-us

Webinars:
https://www.meistertask.com/pages/webinars/

Videos:
https://www.youtube.com/channel/UCxKRNRpaNof6SNszGcyCIWg

German

Hilfe:
https://support.meistertask.com/hc/de

Webinar:
https://www.meistertask.com/pages/webinars/

Videos:
https://www.youtube.com/channel/UCxKRNRpaNof6SNszGcyCIWg

Spanish

Vídeos:
https://www.youtube.com/results?search_query=meistertask+tutorial+espa%C3%B1ol

Trello

WHAT IS Trello?

It is an online tool that helps to manage projects, organise workflows and track tasks with visual boards in a collaborative way. From the big milestones until the day-to-day tasks of working together, Trello allows the users to share any type of files (videos, photos, links, etc.).

EXAMPLES

As a management tool it facilitates the communication among professionals of the organisation from different departments. Every team can create a dashboard and include cards with information to share, such as:

1. Issues management, for job coaches to inform about challenges or problems during the job placement.

2. Leads management for professionals involved in the business research to inform about companies’ profile, tasks’ list, working environment, etc. With the information shared the team can easily match the job position with the candidate.

"This tool is very effective to share information of our daily work, discuss potential issues and find solutions together. As a job coach, we spend part of the day out of the office so the tool allows us to have real time information about all the cases. "

Marta

Job-Coach

SYSTEM REQUIREMENTS

LANGUAGES

FURTHER INFORMATIONS

This app advertises good data protection.

TUTORIALS / LEARNING MATERIAL

English

Trello Tour:
https://trello.com/tour

Videos:
https://www.youtube.com/results?search_query=trello+tutorial+english

German

Trello Tour:
https://trello.com/de/tour

Videos:
https://www.youtube.com/results?search_query=trello+tutorial+deutsch

Spanish

Trello Tour:
https://trello.com/es/tour

Vídeo:
https://www.youtube.com/results?search_query=trello+tutorial+espa%C3%B1ol

STARS

WHAT IS STARS?

STARS (School Transition to Adult Responsibilities and Services) is a website with information and resources for young people and their families/ caregivers. The content is related to the transition of leaving school and moving into adult life. The website stems from a project involving five partners from four countries who all have extensive experience of supporting young people and adults with IDs. The website is broken down into five areas, with a further 16 sub-topics.

EXAMPLES

As a resource to guide, inform and teach our participants and their families/caregivers about different topics such as:

1) Practical Steps related to money: An important part of being an adult is learning how to manage money. Through this website, we teach our participants concepts such as personal budgeting and understanding expenses versus income, as well as being able to distinguish between things one might want to buy (snack foods, magazines, clothing) versus things one might need to buy (travel expenses, phone credit, medication, etc,.) We also offer support and teach our participants how to safely manage their bank account and how to withdraw money responsibly.

2) Healthy Living: Making good lifestyle choices are important for physical health and well-being. Through this website, we teach our participants concepts that help them to make healthier choices, such as sleep (how to get a good nights sleep), balanced diet (ingredients to eating healthy, the importance of drinking water and how to build a healthy plate), unhealthy diet (the consequence of eating an unhealthy diet), unhealthy habits (we offer information about the dangers of drugs and medicine, smoking and alcohol consumption) Covid (What is it? Symptoms and proper safety measures to avoid catching it or to overcome it safely).

"Stars is a great website to teach our participants and their families/ caregivers about different options and tools to face this new phase in life. Leaving school can be a daunting moment for people with LDs and their families, so it is incredibly helpful to have an online resource offering printable handouts and worksheets to work on and reinforce ideas and concepts needed during this transition. Teaching concepts like money, online safety and potential dangers, etc., can oftentimes be abstract and difficult to grasp, so having a website to refer to and worksheets supporting clearly laid-out points is very helpful, as repetition is key in teaching these ideas. The website is visual with comic-like, modern drawings that help young people engage better with the information, as the content resonate with them and it is more digestible than a format without the visual aid."

Virginia

Job-Coach

SYSTEM REQUIREMENTS

LANGUAGES

Microsoft ToDo

WHAT IS Micosoft ToDo?

To Do is a digital to-do list. With To Do, you can create task lists in a variety of different ways. You can either use predefined lists or create your own lists to keep track of things, for example if you have different areas that you want to organise. Apps for the desktop or mobile devices are available for To Do, so that you can access the list from anywhere if you have internet access. To use To Do you need a Microsoft account.

EXAMPLES

1) Collaborative working: Responsibilities can be assigned when working with others.

2) “To dos” with sub-items: To a single task, you can add sub-tasks that you have to work on.

"We use To Do because it helps to save paper. On the other hand, colleagues can work well together when several people are involved in a task, as responsibilities can be assigned and you can always see what has already been done and what is still open."

Claudia

Job-Coach

SYSTEM REQUIREMENTS

LANGUAGES

FURTHER INFORMATIONS

This app advertises good data protection.

TUTORIALS / LEARNING MATERIAL

English

Helf & learning:
https://support.microsoft.com/en-us/todo

Videos:
https://www.youtube.com/results?search_query=microsoft+to+do+tutorial+english

German

Hilfe & Lernen:
https://support.microsoft.com/de-de/todo

Videos:
https://www.youtube.com/results?search_query=microsoft+to+do+deutsch

Spanish

Ayuda y aprendizaje de To Do:
https://support.microsoft.com/es-es/todo

Vídeos:
https://www.youtube.com/results?search_query=microsoft+to+do+tutorial+espa%C3%B1ol+

Qualli.life

WHAT IS Qualli.life?

Quallilife is a software that belongs to the field of CRMs (Customer Relationship Management). With Quallilife, employees of social organisations can create and manage participants, document, organise and communicate. Among other things, they can use it to create job-specific support and qualification plans, performance and behavioural assessments and other reports. You can design your own templates and entire areas, which can be used for profiling, for example. Quallilife allows secure communication with commissioning institutions via the em@W interface.

EXAMPLES

Quallilife allows you to document a complete case history. You can securely store documents per client, manage addresses, document attendance, manage travel costs, create, plan and document lessons (including learning objectives).

"We have been working with Quallilfe for several years and like the stability, the design and the many possibilities. We document our accompaniments and services, create documents and reports. It is reassuring that the data is safely stored on the servers of the operating company. If there are questions or problems, the telephone support is immediately there and competent."

Claudia

Job-Coach

SYSTEM REQUIREMENTS

LANGUAGES

FURTHER INFORMATIONS

Data is secured on German servers. The operating company NISTECH promises DSGVO compliance.

TUTORIALS / LEARNING MATERIAL

Deutsch

Suchfunktion:
https://hilfe.qualli.life/Content/OnlineCover.htm

Videos:
https://qualli.tv/

Padlet

WHAT IS Padlet?

“Padlet” provides digital whiteboards with various templates on which texts, pictures, videos, links, voice recordings, screen recordings and drawings can be stored. Collaborative work can be done on the boards and every change or edit on a pinboard can be followed live. A Padlet Board can be made available to everyone via a web-link or QR code.

EXAMPLES

1) Develop and structure workshops and course planning together, e.g. with the timeline template. This can provide a good overview for all colleagues involved but also for the learners.

2) Create a wiki on specific topics/contents, for example: Procedure for participation in Supported Employment

"We find working together on a whiteboard extremely productive. The graphical representation and the timeline help us to keep an overview. We also like the integration of links, videos and other media. However, we are currently using an alternative because we are not satisfied with Padlet's data protection."

Lisa

Job-Coach

SYSTEM REQUIREMENTS

LANGUAGES

FURTHER INFORMATIONS

This app advertises good data protection.

TUTORIALS / LEARNING MATERIAL

English

Videos:
https://www.youtube.com/results?search_query=padlet+tutorial+english

German

Videos:
https://www.youtube.com/results?search_query=padlet+tutorial+deutsch

Spanish

Vídeos:
https://www.youtube.com/results?search_query=padlet+tutorial+espa%C3%B1ol

InA.Coach

WHAT IS InA.Coach?

The InA.Coach app is a digital task assistant that was developed together with job coaches and participants. In the app, work processes can be mapped in individual steps and each step can be backed up with aids such as written instructions, videos, checklists or timers. In this way, people can independently master even more complex tasks at their workplace with a contemporary tool.

EXAMPLES

1) This app can be used, for example, at the start of a new task as part of an in-company qualification. The job coach and participants can take photos of the individual work steps together. Together with their colleagues, they can record what is particularly important in these work steps and also record this as a text or voice message. This can create an individual work aid that can be expanded and changed over time.

2) If-then jumps are an important function. While analog paper-based aids must always present all contingencies and can lead to a flood of information, this digital task assistance allows steps to be specifically displayed only when they are actually needed and otherwise remain hidden. For example, if a check shows that there are still sufficient quantities of a particular product in the warehouse, the reordering step does not need to be displayed.

"The app has been kept simple to make it as intuitive as possible for participants and job coaches. At the same time, however, it has a sufficiently wide range of assistance for completing tasks so that participants with very different support needs can master individual work steps independently. Meanwhile, there is even a calendar function that can be used to assign specific tasks to specific days and times. This could also be used by company supervisors."

Delia

Job-Coach

SYSTEM REQUIREMENTS

LANGUAGES

FURTHER INFORMATIONS

The developers offer a monthly online seminar on the use of the app.

Todoist

WHAT IS todoist?

Todoist is a collaborative task-and project management tool to organise and visualise to-do lists. It saves time by a simple assignment of tasks, especially when it involves multiple clients, colleagues and/or teams.

EXAMPLES

As we simultaneously work across many different (sub-)teams, Todoist cuts out a lot of verbal communication about the simple assignment of tasks, status reports etc. When used by a large number of staff members, it standardises how things are organised and visually highlights what still needs to be completed.
Colleagues can also decide to include their clients into their Todoist-projects, to ensure transparency.

"In addition to other tools such as Meistertask, Microsoft To-Do etc., ToDoist has many more options to prioritise, schedule and assign tasks, sub-tasks and sub-sub-tasks… That makes it ideal for even specific collaborative management, not only "rough project management". You can also choose to switch between Kanban- and List-structure for every project."

Claudia

Job-Coach

SYSTEM REQUIREMENTS

LANGUAGES

FURTHER INFORMATIONS

This app is fully compliant with the GDPR as of May 25th, 2018.

TUTORIALS / LEARNING MATERIAL

English

https://todoist.com/getting-started

German

https://todoist.com/de/getting-started

Spanish

https://todoist.com/es/getting-started

Ready 4 Work

WHAT IS ready4work?

Ready 4 Work is an app to facilitate access to employment for people with additional support needs. Through 54 different situations recorded with professional actors, the app teaches users how to solve the most common situations related to work responsibilities, personal image and social relationships at work.

EXAMPLES

As a teaching tool it helps us to teach our participants how to solve common situations and improve the following:

1) job responsibilities in an office, such as: wearing appropriate clothing, admitting mistakes, not hiding pending tasks, taking orders correctly, not disappearing when there is work, respecting breaks, not leaving early, etc.

2) personal image and personal hygiene at work such as: keeping your nails manicured, not touching your nose, handwashing, eating properly, wearing a clean uniform, etc.

"This is an excellent tool to aid professionals teaching participants to analyse and properly react to situations that they can find in their day-to-day lives at work. It is a tool that helps us to lead group discussions, analysing different reactions seen (the app shows you three different reactions to choose from). These potential reactions and their consequences/ ramifications are discussed in groups. Without the app, a great deal of this learning would be very difficult to teach and to grasp, as it is quite abstract. The app helps us to see clear examples of situations and then talk about them. The app helps us to make these situations real to the participants, as they can see themselves reflected in the videos and the information resonates with them, consequently facilitating discussion and teaching these concepts. "

Ana

Job-Coach

SYSTEM REQUIREMENTS

LANGUAGES

FURTHER INFORMATIONS

This app advertises good data protection.

TUTORIALS / LEARNING MATERIAL

Spanish

¿Cómo usar Ready 4 Work?:
https://ready4work.app/como-usar-ready-4-work